Beth+Shalom+(Seattle)-+Planning+Grid


 * PLANNING GRID**

- publicize program || - have a Shabbat educational program for 3-6 year olds each week - convey the message that Shabbat happens all year - make it accessible for parents to participate in the main service every shabbat -an entry point for parents who escort their kids || - offer FDI 52 weeks a year - have 3 trained FDI leaders - have at least 6 kids at FDI every week - rabbi will visit FDI bi-weekly developing a relationship with the participants || - publicize program - get families excited - coordinated schedule rotation || - have an exciting program for kids at shul - familiarize kids with tefilot, Torah and Jewish song - an entry point for parents who escort their kids - make shul an attractive Saturday option for families - have kids look forward to being in shul on Shabbat || - rabbi will visit Kids’ Shabbat bi-weekly developing a relationship with the children - have at least 8 kids in attendance weekly || - market program - get coordinate schedule rotation - get tweens excited || - have an exciting program for kids at shul - familiarize kids with tefilot, Torah and Jewish songs - an entry point for parents who escort their kids - make shul an attractive Saturday option for families - prepare kids to lead services in the main sanctuary - make shul more interesting and fun for tweens || -rabbi will visit bi-weekly developing a relationship with the children - introduce Torah trope and torah reading develop a cadre of jr. Torah readers - have graduates of this program join our shatz and leyning rotations for the main sanctuary || - leader work with rabbi and youth to develop topics - market program - develop a schedule - get teens excited || - provide a forum for teens to wrestle with ethical and spiritual issues - have a safe learning space developmentally designed for teens - encourage wrestling with ideas - exposure to Jewish debates and texts - foster healthy format for teens’ wrestling || - Rabbi will visit, increasing interaction with teens - have teens in shul twice a month (for this and youth minyan) || - market program - develop schedule || - provide an intellectual, non-davening adult Shabbat activity - provide another learning opportunity for teens and adults - create a cadre of adults who read the parasha every week - develop lay leaders for this parasha study || - bring adults to shul on Shabbat who now only come for weekday learning opportunities - have at least 6 adults part of this group || - market program - work with lay chairs and focus group to generate excitement - develop schedule || - create an organized forum for spiritual exploration and discussion - reach out to our more spiritually minded adults and those who wrestle theologically - create an intimate Shabbat opportunity to study with the rabbi - expand the type of adult educational opportunities available || - have at least 6 adults staying after lunch for study - have groups of adults involved in reading on spiritual topics || - coordinator to recruit participants - market program - create guidelines for being a host and being a guest || - come up with creative, thematic different types of matches to maximize the meeting of different members of the community - facilitate the feeling of community through creating new relationships - great entryway for new and marginal members - can double as outreach to visitors and unaffiliated - empowering households to be able to host their own traditional Shabbat dinner || - have families who previously were uncomfortable hosting now able to host - have at least three different type of match ups (i.e., by age of kids, by geography, by interest) - being able to match up people who request a Shabbat meal with a host - have matches take place in at least 6 neighborhoods in the city || - create orientations (both written and in person) for program - create guidelines for program - create program to support and nourish mentors || - provide a non-intimidating home based way to learn, customized to individual needs - foster relationships amongst congregants - serve as outreach and welcome to new members - increase knowledge and observance of participants - mentors learn more by serving as mentors and having additional sessions with rabbi and Jewish educators and those mentored learn from their mentors || - have at least 10 families participating in this program - program to include a diversity of households (i.e., singles, single parents, same sex families) || - gather material - create schedule - coordinate with kids and tween to include them || - teach through songs - opportunity to reconnect with positive singing memories - the hearing of Jewish music in the synagogue - provide support to the recreation of a choir || - have at least 8 people attend monthly - have at least 2 volunteer leaders from congregation - have teens and kids teach quarterly to the group. || - recruit participants - book site - develop theme and content - generate excitement || - opportunity to celebrate shabbat and a weekend away as a community - participants experience all 25 hours of Shabbat - participants feel empowered to take their Shabbat observance to a deeper level - create lasting Jewish memories || - have at least 50 people be in attendance - have one member of each household be involved in helping plan and execute the retreat || - create cadre of participants || - develop future synagogue leaders and provide them with the training and knowledge to be more effective leaders - generate excitement and prestige with holding a leadership position at the synagogue - increase commitment to Jewish living and to the synagogue amongst the cadre || - have a cadre of at least 8 upcoming leaders be part of the group - have the training include at least 8 meetings - involve some of our congregants who work professionally in the area of leadership development in this process - cultivate future committee chairs, and board members || - coordinate several day visit - create evaluation mechanism || - develop a sense of excitement and pride around the congregation’s work - learn best practices in the area under discussion || - have consultant present to the congregation as a whole, staff, board and at least 2 relevant lay groups || - advertise and hire for position (may be a new staff position or a position filled by one of current part time employees) - train position - ongoing: supervise coordinator and create a mechanism for feedback and evaluation - implement evaluation mechanism - create structure to implement findings of evaluation || - have a point person for organizing the Shabbat programming of Shabbat Alive - get to know individual members and create good matches (in terms of both programs and people) - work with staff - develop a lay committee with lay point people for each program - have a point person people can go to as they look to have their Shabbat needs met - evaluate our successes and weaknesses || - have our full array of Shabbat programming in place for Sept 2007 with leaders hired - have marketing material for our Shabbat options for both internal and external publicity - coordinate the leaders of the different groups - arrange training for our content experts and group leaders || -read Ron Wolfson’s book The Spirituality of Welcoming and present to the board - assess areas most needed to improve with regards to welcoming - establish relationship with outside consultant to guide in this process || - newcomers and veterans feel welcomed when they enter the shul - congregants become more familiar with the mitzvah of hachnasat orchim - have a feeling of vibrancy and welcoming - extend welcoming to a diversity of households || - clear signage so newcomers can know where things are - training for greeters, ushers and hospitality committees and board - work with the congregation as a whole through sermons and bulletin articles - have handouts and transliterations available for visitors || - establish relationship with outside consultant - review material from STAR’s Volunteer Engagement course - learn best practices || - establish meaningful matches between volunteers and volunteer opportunities - have volunteers feel appreciated - have volunteers feel their jobs are manageable and meaningful and they are given sufficient support and guidance || - have a lay chair for every program we run - develop a number of new volunteers - create a volunteer opportunities date bank - create a volunteer coordinator position - create job descriptions for volunteer positions - have volunteer recognition programs - create feedback mechanisms from volunteers ||
 * **Program Component** || **Time Period** || **Actions to be Taken** || **Projected Qualitative Achievement** || **Projected Quantitative Achievement** ||
 * FDI Expanded || beginning mid June 2007 || - hire and train 2 more FDI leaders to run FDI over the summer and when our veteran teacher is unavailable
 * Kids’ Shabbat || beginning Sept 2007 || - hire and train 4 content experts: drama, tefilot, shira, parasha study
 * Tweens Meet Shabbat || beginning Sept 2007 || - hire and train 4 content experts: drama, tefilot, shira, parasha study
 * Teens Talk || beginning Sept 2008 || -hire a leader
 * Parasha Study || beginning Oct 2007 || - hire a leader
 * Spiritual Study || beginning Oct 2007 || - Rabbi will work to develop a curriculum
 * Shabbat Meal Matches || beginning summer 07 || - Shabbat Alive coordinator teach how to host meals
 * Mentor Families || beginning summer 2008 || - coordinator to recruit participants and meet personally with them to learn about goals and expectations (both mentors and those mentored)
 * Shabbat Singing Group || beginning Oct 2007 || - recruit lay leaders
 * Congregational Retreat || Spring 2008, 2009, 2010 || -plan retreat
 * Leadership Development || Beginning summer 2007 || - lay chairs work with board, staff and consultants to develop program and recruit candidates
 * Outside Consultant Weekend || Winter 2008, year 2 and 3 dates TBD || - confirm guest consultant and work with them to plan visit
 * Shabbat Alive Coordinator || May 2007 || - develop job description
 * Welcoming Synagogue || May 2007 || - have lay chair begin to engage board on the topic
 * Volunteer Engagement || Jan 2008 || - have lay chair develop a plan for what needs to be done including assessment of current strengths and weaknesses

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